Annie's AI: Privacy Policy
Annies AI Privacy Policy
This Privacy Policy (the "Policy") describes to users ("User," or "Users," or "You" or "Your") how Annies AI Inc. ("Annies AI", "we," "us" or "our") collects, uses, discloses, or otherwise processes your Personal Information and other data we receive from Users using Annies AI's website, mobile application, and products (collectively, the "Service" or "Services"). This Policy is incorporated into and forms part of our Terms of Service Agreement (collectively, the "Terms"). Your use of the Service and any Personal Information you provide in using the Service is subject to the terms of this Policy and the Terms of Service Agreement.
By creating an Annies AI user account, or by otherwise accessing, using, or interacting with the Services, You expressly consent to our collection, use, disclosure, sharing and retention of Your information as described in this Policy. If You do not agree to all of the Terms, or if You are under 18 years of age, You may not access or use the Services and You are prohibited from registering for an Annies AI user account.
1. Information Annies AI collects
We collect information You provide directly or indirectly to us in connection with Your use of the Service when You register as a User of the Service, make changes to Your User information, or otherwise interact with or contribute content to the Service. We will only collect Your Personal Information as described in this Policy and will not use or otherwise process Your information for any other purposes than described below.
Personal Information is personal data that is able to directly or indirectly identify You. Examples of personal data include Your name, email, mailing address, IP address, demographic information, and other information about You. Personal Information does not include publicly available information or de-identified or aggregated information.
When You register for an Annies AI account, You may need to provide the following information:
Your name
E-mail address
Access to Your email account (see Linked Accounts information below)
Banking credentials for financial account access (see Financial Accounts information below)
While using the Service, Annies AI and our third-party service partners, vendors, and business partners may automatically also collect information including but not limited to:
Your IP address
Your Device ID or Advertising ID
Your mailing address
Your device, user agent, and technical information such as platform, device type, carrier, network information, default language, geo (city, state, and/or country), and time zone
Linked Accounts: In order for the Annies AI Service to function and to be able to provide financial insights to You, we need to be able to access and analyze Your financial transactions and receipts. We do so by collecting financial documents and receipts sent to You via e-mail. In order to collect these documents, verify their authenticity, and mitigate the risk of fraud or other violations to the Annies AI Terms, we require that You link Your email account to Annies AI by granting Annies AI access to Your account via Your email provider (such as through the Google OAuth API) (the "Linked Accounts").
Email Processing and Organization: When You grant us access to Your email account, our system automatically scans Your inbox for certain documents, receipts, invoices, and statements including but not limited to:
- Invoices from vendors and service providers
- Purchase receipts from both online and physical stores
- Financial statements and bills
- Tax documents and related correspondence
We use automated systems to:
- Identify and categorize financial documents
- Extract relevant financial information
- Organize and store these documents in a structured format
- Create searchable records of Your financial transactions
This automated processing helps provide You with organized financial records and insights. We maintain strict security protocols to ensure Your email content is processed securely, and we only retain information relevant to Your financial transactions.
Financial Accounts: To provide comprehensive financial insights and analysis, we connect to Your financial institutions through secure third-party services (such as Plaid). When connecting Your financial accounts, You authorize Annies AI to access Your financial transaction data, account balances, and related information. This connection is made using encrypted, read-only access credentials.
Mobile Application: When you install and use the Annies AI mobile application, we collect additional information necessary for the app to function properly:
- Camera Access: If you choose to use our receipt scanning feature, you'll need to grant camera access to capture images of physical receipts
- Photo Library Access: To upload existing receipt images from your device
- Push Notification Permissions: For important account alerts and updates
- Device Information: Including device type, operating system version, unique device identifiers
- Mobile Usage Data: App performance metrics, feature usage patterns, and crash reports
- Location Services: Optional access to help identify merchant locations for transaction categorization
You can control these permissions through your device settings at any time. Disabling certain permissions may limit some app functionality but won't affect your ability to use our core web-based services.
The mobile application adheres to the same data security and privacy standards as our web-based services, including encryption of data in transit and secure storage of any locally cached information.
If you connect or authenticate to our Services using a third-party service or during the Linked Accounts setup process, You authorize Annies AI to pre-populate the registration and other relevant information fields consistent with what is specified above to your Annies AI account and/or to use such third-party network credentials to log you into the Service. If you connect your Annies AI account to a third-party service, you agree to comply with the terms and conditions and policies applicable to such service.
2. How Your information is used
We use Your information to create Your User account and to provide, maintain, and perform the Annies AI Services. We use Your data for the following purposes:
To collect and analyze Your financial transactions, receipts, and statements to provide financial insights and analytics to You;
To categorize and organize Your expenses and revenue;
To generate financial reports and analytics;
To provide budgeting recommendations and spending patterns;
To aggregate Your financial history in order to provide You with better financial recommendations;
To perform internal operations and operate the Service including testing and research, troubleshooting, to provide support Services;
To prevent, detect, and investigate potentially prohibited, illegal, or fraudulent activities;
To improve the Services or business operations via data analysis;
To create cohorted or aggregated de-identified statistical and analytical data reports.
Annies AI will only search for and collect information from Your Linked Accounts that is directly related to financial transactions, receipts, or user created and controlled queries. By creating an Annies AI account or by accessing or using the Service You hereby authorize Annies AI to have read-only access to Your Linked Accounts and financial institutions to search, collect, and process this information for the explicit purpose of providing the Services to You.
Annies AI will NOT knowingly collect any information unrelated to financial transactions and receipts. If any information is collected from Your Linked Accounts that is deemed unnecessary to perform the Services, that information will be deleted as soon as reasonably practicable. Annies AI will only have read-only access to Your Linked Accounts, meaning we can only view content deemed necessary to provide the Services to You. Annies AI will NOT be able to make changes to Your Linked Account, send email from Your Linked Account, or otherwise have any abilities to manage or administer Your Linked Account.
3. Information shared with third parties
Your information may be used and disclosed to the extent Annies AI may deem reasonably necessary to enforce the terms of any agreement between You and Annies AI, or to protect the rights, property or safety of any person or entity, or if required by law, specifically in response to a demand from government authorities.
For Data Collected via Google APIs: We adhere to the Google API Services User Data Policy, including the Limited Use requirements, for any information collected through Linked Accounts. Use of this information will be limited to providing or improving user-facing features of the Services. We do not share your information that we receive through Google APIs with third parties other than those service providers as necessary to support functions we need to operate our Services, for legal or security reasons, or as part of an acquisition or liquidation.
For All Data Not Collected via Google APIs: Annies AI may also disclose some of your information, that is not subject to the Google API Services User Data Policy, in the following ways:
Service providers and affiliates: We may share your information with third-party contractors, agents, and other service providers who provide certain services to us or on our behalf, such as operating and supporting the Service, tech and customer support, financial data aggregation services, banking integration services, billing, security and platform operations, and providing data storage and data analysis technology and services. These service providers will only have access to the information necessary to perform such functions on our behalf. Any information You willingly provide directly to these third-parties is subject to their own privacy policies and data practices and is not stored or controlled by Annies AI. We may also share some or all of your information with our parent company, subsidiaries and corporate affiliates, joint venturers or other companies under common control with us.
Third-party financial service providers: We partner with third-party financial service providers and data processors to provide the Services to You. In order to properly process and analyze Your financial data, we need to share certain information with these partners. Data shared with partners could include: transaction data, account balances, and other financial information necessary to provide the Services.
Business Transactions: If Annies AI becomes involved in a merger, acquisition, sale of assets, securities offering, bankruptcy, reorganization, dissolution, or any other transaction or if the ownership of all or substantially all of our business otherwise changes, we reserve the right to share or transfer your information as a business asset to a third party or parties in connection with the applicable transaction (or due diligence connected with it).
Statistical or Cohort Analysis: We may share aggregated de-identified statistical and analytical data with third parties, including but not limited to: for statistical, research, machine learning, performance benchmarking, advertising, or marketing purposes.
With your consent: We may share your information in other ways if you give us consent or direct us to do so.
4. Data retention and security
We will retain Your information for as long as necessary to provide the Services to You and to comply with our legal obligations. We will take reasonable steps to ensure that Your information is secure and protected from unauthorized access, use, or disclosure.
5. Access to change or delete your data
You may request to access, update, or delete Your information at any time by contacting us at help@anniesai.com.
6. Children's privacy
We do not knowingly collect or process Personal Information from children under the age of 13. If we become aware that we have collected Personal Information from a child under the age of 13, we will take steps to delete such information as soon as possible.
7. Email and Promotional Communications
We may send You emails, text messages, or other communications regarding the Services, updates, or other information we think You may find interesting. You can opt out of receiving promotional communications from us at any time by following the unsubscribe instructions in the communication or by contacting us at help@anniesai.com.
8. Push Notifications
We may send You push notifications from time to time to notify You of new features, updates, or other information. You can opt out of receiving push notifications from us at any time by adjusting the permissions in Your device settings.
9. Personalized advertising and unaffiliated third-parties
We may use Your information to provide You with personalized advertising and to share Your information with third-party advertisers and partners. You can opt out of personalized advertising by adjusting Your device settings or by contacting us at help@anniesai.com.
10. Use outside of the United States
Annies AI is based in the United States and the Services are intended for users in the United States. If You use the Services from outside the United States, please be aware that Your information may be transferred to, processed, and stored in the United States or other countries where the laws on data protection may differ from those of Your country of residence. By using the Services, You consent to the transfer, processing, and storage of Your information as described in this Policy.
11. Amendments to this Privacy Policy
We may update this Privacy Policy from time to time. If we make changes to this Privacy Policy, we will notify You by posting the updated Privacy Policy on our website or by other means.
12. Contact Information
The best way to contact us is to email us at: hello@anniesai.com.
Our mailing address is:
Annies AI LLC
821 E Washington Ave 2nd floor, Madison, WI 53703
13. Effective Date and Last Updated Date
This Privacy Policy is effective as of 1/15/2025 and was last modified on 1/30/2025.